February 16th, 2019

POINT REYES STATION VILLAGE ASSOCIATION MINUTES
Dec 13, 2018

6:36 Call to Order- Ken Levin
Nov 8 minutes M/S/P Switzer/Eckart
Treasurers report - not done

NOMINATING COMMITTEE/ELECTIONS – Mark, Peggy, Rhonda
Slate: President Ken Levin
Vice President Pam Bridges
Treasurer Laura Arndt
Secretary Peggy Day
Mark Switzer contacted existing officers who agreed to continue with the addition of Peggy and that Roy as a member of the Design Review committee. We can vote by declaring, “Without objections we adopt the minutes.”
We should restructure how the leadership circle works and state it within the bylaws. We’ve designated officers as they are to conform to existing bylaws. We’d like to recommend that Roy be elected new chair of the Design Review Committee.  Pam Bridges, Roy Pitts, and John Hernandez presently serve on the DR committee.
Discussion re: election history and revising voting procedure in bylaws.
Comment: Without objections (there were none), we’ll adopt the slate.
 
NON-PROFIT STATUS INFORMATION – Mark Switzer
Mark: How does village Association maintain source of income? After discussions, Mark learned that if the Association, obtained nonprofit status, it could apply for a community services grant but the grant is a one-time thing. PRSVA would not qualify for the West Marin Community Services umbrella and suggested we explore how becoming a  501(c)(3).
Errors and omissions insurance for the board of directors of  501(c)(3) have to be individually and collectively responsible for a minimum of $1100 for a year. The application process is no longer streamlined.
Ever since the county started the LCP update process 10 years ago, village association’s across the state have been told there is no money to help them update their community plans. There should be a line in the county budget to provide all the village associations money for outreach and documentation. We haven’t had a community services district so we’d have funding. This is a new concept that would benefit all village associations.
Comment: It costs about $5k to update a community plan.
Discussion re: how to stay in business.

CALTRANS DRAFT TRANSPORTATION CONCEPT: Ken Levin
Ken: Someone gave us a copy of the draft. The alliance of WM villages is meeting with Dennis. It is a vision of things CalTrans wants to see happening along the Hwy 1 corridor north to south We are taking suggestions and will see what will happen. I’m glad they’ve included the village assn’s in their planning. They did a walk-though. That is a good sign for future cooperation.

DESIGN REVIEW REPORT/BRICKMAIDEN/C STREET NO OVERNIGHT PARKING UPDATE – Roy Pitts (in abstentia)
Ken read Roy’s report.
Rhonda: Update on Brickmaiden. Their DZA was approved today. Deputy Zoning Committee hearing for coastal permit. Then county can issue coastal permit.
Comment: Do we have a copy of design?
Rhonda: It is online. It’s public information.
Ken: Jan 10 is hearing for C street parking. BOS chambers.
Rhonda: Thursday morning at 10 am.
Ken: Coastal Commission may look at it as a possible denying visitors of parking when they visit beach. People who are interested should be at that meeting.

TOWN HALL MEETING WITH SENATOR MCGUIRE – 2/21 – Rhonda
Rhonda: Senator McGuire set the date, February 21.
Ken: We can talk to the rest of the Alliance of Coastal Marin Villages and hold meeting
regardless of whether or not McGuire is there.
(Ken expects be out of town part of Dec. All of January. Plus week of 2/17.)

6   COMMUNITY MEETING TO REVIEW CONCEPT PLAN FOR SAFE ROUTES TO SCHOOL - 1/14 - WEST MARIN SCHOOL – Rhonda/Peggy
Peggy: Meeting is to gather community input regarding plans to improve the kids’ school routes.
Rhonda: Wendi Kallins is the program director. David Parisi (Parisi Transportation Consulting), was contracted to come up with a plan. There will be a concept map that is subject to change.
We need to get concept plan vetted to community and, if there’s support, submit proposal. CalTrans will cover part of the changes.
Discussion re: whether any change is necessary and why we are not getting crossing guards

7 PRSVA ANNUAL MEETING - Rhonda/Laura
Discussion re: how other village associations operate and how to increase participation in PRSVA.  Rhonda in talks about doing a joint event with Mark Levine
Rhonda: The most important thing that came of that was getting all the agencies involved.

Move to adjourn 7:50
Approved.