POINT REYES STATION VILLAGE ASSOCIATION MINUTES
Dec 13, 2018

6:36 Call to Order- Ken Levin
Nov 8 minutes M/S/P Switzer/Eckart
Treasurers report - not done

NOMINATING COMMITTEE/ELECTIONS – Mark, Peggy, Rhonda
Slate: President Ken Levin
Vice President Pam Bridges
Treasurer Laura Arndt
Secretary Peggy Day
Mark Switzer contacted existing officers who agreed to continue with the addition of Peggy and that Roy as a member of the Design Review committee. We can vote by declaring, “Without objections we adopt the minutes.”
We should restructure how the leadership circle works and state it within the bylaws. We’ve designated officers as they are to conform to existing bylaws. We’d like to recommend that Roy be elected new chair of the Design Review Committee.  Pam Bridges, Roy Pitts, and John Hernandez presently serve on the DR committee.
Discussion re: election history and revising voting procedure in bylaws.
Comment: Without objections (there were none), we’ll adopt the slate.
 
NON-PROFIT STATUS INFORMATION – Mark Switzer
Mark: How does village Association maintain source of income? After discussions, Mark learned that if the Association, obtained nonprofit status, it could apply for a community services grant but the grant is a one-time thing. PRSVA would not qualify for the West Marin Community Services umbrella and suggested we explore how becoming a  501(c)(3).
Errors and omissions insurance for the board of directors of  501(c)(3) have to be individually and collectively responsible for a minimum of $1100 for a year. The application process is no longer streamlined.
Ever since the county started the LCP update process 10 years ago, village association’s across the state have been told there is no money to help them update their community plans. There should be a line in the county budget to provide all the village associations money for outreach and documentation. We haven’t had a community services district so we’d have funding. This is a new concept that would benefit all village associations.
Comment: It costs about $5k to update a community plan.
Discussion re: how to stay in business.

CALTRANS DRAFT TRANSPORTATION CONCEPT: Ken Levin
Ken: Someone gave us a copy of the draft. The alliance of WM villages is meeting with Dennis. It is a vision of things CalTrans wants to see happening along the Hwy 1 corridor north to south We are taking suggestions and will see what will happen. I’m glad they’ve included the village assn’s in their planning. They did a walk-though. That is a good sign for future cooperation.

DESIGN REVIEW REPORT/BRICKMAIDEN/C STREET NO OVERNIGHT PARKING UPDATE – Roy Pitts (in abstentia)
Ken read Roy’s report.
Rhonda: Update on Brickmaiden. Their DZA was approved today. Deputy Zoning Committee hearing for coastal permit. Then county can issue coastal permit.
Comment: Do we have a copy of design?
Rhonda: It is online. It’s public information.
Ken: Jan 10 is hearing for C street parking. BOS chambers.
Rhonda: Thursday morning at 10 am.
Ken: Coastal Commission may look at it as a possible denying visitors of parking when they visit beach. People who are interested should be at that meeting.

TOWN HALL MEETING WITH SENATOR MCGUIRE – 2/21 – Rhonda
Rhonda: Senator McGuire set the date, February 21.
Ken: We can talk to the rest of the Alliance of Coastal Marin Villages and hold meeting
regardless of whether or not McGuire is there.
(Ken expects be out of town part of Dec. All of January. Plus week of 2/17.)

6   COMMUNITY MEETING TO REVIEW CONCEPT PLAN FOR SAFE ROUTES TO SCHOOL - 1/14 - WEST MARIN SCHOOL – Rhonda/Peggy
Peggy: Meeting is to gather community input regarding plans to improve the kids’ school routes.
Rhonda: Wendi Kallins is the program director. David Parisi (Parisi Transportation Consulting), was contracted to come up with a plan. There will be a concept map that is subject to change.
We need to get concept plan vetted to community and, if there’s support, submit proposal. CalTrans will cover part of the changes.
Discussion re: whether any change is necessary and why we are not getting crossing guards

7 PRSVA ANNUAL MEETING - Rhonda/Laura
Discussion re: how other village associations operate and how to increase participation in PRSVA.  Rhonda in talks about doing a joint event with Mark Levine
Rhonda: The most important thing that came of that was getting all the agencies involved.

Move to adjourn 7:50
Approved.

POINT REYES STATION VILLAGE ASSOCIATION
AGENDA
THURSDAY DECEMBER 13, 2018
6:30 PM DANCE PALACE CHURCH SPACE


1. Nominating committee/elections - Mark, Peggy, Rhonda

2. Non-profit status information - Mark

3. Caltrans Draft Transportation Concept Plan - Ken

4. Design Review- report from Roy Pitts (will not  be attending meeting)
     Brickmaiden retail shop update
     C street no overnight parking update- DZA hearing on 1/10
    
5. Town Hall Meeting with Sen. Mcguire - 2/21 - Rhonda

6 Community Meeting - to review concept plan for Safe Routes to School- 1/14 at w Marin School- Rhonda/ Peggy

7 PRSVA  Annual Meeting- discuss benefits of extending outreach to community, social aspect. Invite speaker, review and inform -- what PRSVA is doing?
   Rhonda/ Laura

POINT REYES STATION VILLAGE ASSOCIATION
MINUTES

Nov 8, 2018

6:34 Call to Order- Ken Levin
Moment of silence
Discussion to move Item 2 to beginning of meeting to accommodate young student

Minutes of Oct. 11 approved - Rhonda Kutter/Mark Switzer

Treasurers report - not done

2. REPORT ON WALK ABOUT TOWN WITH CAL TRANS- KEN LEVIN
Rhonda: Discussion about losing crossing guard this year & public meeting in January to gather input community about Safe Routes to School funding. Point Reyes has never benefitted from this grant. *SRTS on agenda for December.
Ken: Walked with officials from Cal Trans, TAM, and County, as an outgrowth of Senator Mike McGuire’s working group to address tourism issues looking at signage, crosswalks and problem areas, including the gas station, a dangerous area. Changes will be integrated with SRTS plan. 7% of Measure A funds will go to SRTS. Officials suggested it is not unusual for communities to adopt projects like the paths to West Marin. Officials discussed a pedestrian activation button that would change light from yellow to red. No changes will happen soon.
Citizen repairs like “Adopt a Highway” may be preferred once we know the easement info. We will be involved with county and state planners in the future.
Rhonda asked for people from PRSVA to join a committee to talk with CalTrans about planning in town with CalTrans.
Comment: The struggle is to keep the rural character.
Rhonda explained Green Bridge work today. CalTrans was doing core sampling. Despite lawsuit, they are moving forward with planning.

1. POST ELECTION DISCUSSION OF SHORT TERM RENTALS AND NEXT STEPS- MARK SWITZER

Mark: Measure W passed. We support affordable housing in West Marin and need to urge Dennis Rodoni and county to do more to regulate STRs.
County is making a list of STR owners and plans to increase regulatory actions. Santa Cruz is instituting a ordinance to limiting the number of STRs; residence and business owners need to recognize the need for visitor income; STR owners who do comply need to be acknowledged; this is an opportunity for coalition with residents and STR owners, county has not effectively enforced STR regulation in the past; need equitable, meaningful regulations. Other towns require permits. STR owners presently must register for TOT tax and business licenses.
Rhonda: TOT enforcement is starting. There will be a workshop on Nov. 14th for owners to show how to comply. County will send notices to several hundred owners. When that happened in San Francisco, lots of STRs (voluntarily) shut down. County goes back 3 years to impose fines and can put lien on property. (Further discussion re: definition of STR.

3. FORMATION OF PRSVA UMBRELLA GROUP UNDER 501 c3 GROUP- MARK/ KEN
Mark: Status – The association needs funding. County has funding for non-profits (Community Service Grants). Fiscal sponsorship through the West Marin Community Services scenario would allow for PRSVA to operate under their non-profit status. They would retain 10% of funds and do bookkeeping. PRSVA would need to file application, determine feasibility. Under the non-profit umbrella status of another organization, there are limits: cannot endorse candidates, can endorse propositions/issues. Non-profit status would help PRSVA do outreach, continue design review work, allow a funding stream. Relieve some time consuming secretarial responsibilities.
*Agenda item for December meeting. Discussion.

4. DISCUSS /EVALUATE STRUCTURE OF LEADERSHIP GROUP VS. OFFICERS AND ELECTION PROCESS WITH NOMINATIONS - MARK  SWITZER
Mark: Under bylaws, a nominating committee should present election slate at the December meeting to assume duties in January.
Comment: We can make a motion to continue to use the leadership circle construct vs electing officers. Discussion re history and need for outreach.
Motion: Mark, Rhonda, and Peggy will form nominating committee. Approved - Chuck/Roy
Comment: Laura Arndt is the contact person for the public for PRSVA.

UPDATES:
Roy Pitts, Design Review Committee: Brickmaiden has a permit in place to redesign showroom and parking places and allow retail sales.
Pam Bridges has 20 copies of the Point Reyes Community Plan for loaning to members.

Next meeting December 13 at 6:30
Adjourned at 7:52