BYLAWS of the POINT REYES STATION VILLAGE ASSOCIATION
(As amended at the April 13, 2023 Membership Meeting)
ARTICLE I – NAME
The name of this organization shall be The Point Reyes Station Village Association.
ARTICLE II – GOAL AND PURPOSES
The goal of the Point Reyes Station Village Association (PRSVA) shall be to serve as a forum on issues affecting Point Reyes Station.
Its purposes shall be:
1. to inform the community about issues as they relate to Point Reyes Station,
2. to encourage broad community participation in local issues,
3. to form organized and thoughtful responses to these issues,
4. to review, update and support the Point Reyes Station Community Plan and,
5. to respond to other long-term planning issues of community concern.
In addition to these goals and purposes, the PRSVA explicitly desires to be inclusive in its membership, aware of the need to support diversity in its population and membership and to support the preservation of the historic nature of the village and its surroundings especially by encouraging solutions that result in Point Reyes Station being a more affordable place to live.
ARTICLE III - MEMBERSHIP
Anyone who agrees with the goal and purposes of the Association; and who resides in, owns property in, or is the designated representative of a business or nonprofit organization in the Point Reyes Station Planning Area shall be accepted for membership and will be allowed to vote on matters brought forward to the membership from time to time.
ARTICLE IV - DONATIONS
A donation of $20.00 or any amount up to or exceeding that amount shall be requested of each Member upon joining and shall be requested on January 1st of each year to help defray the expenses of the PRSVA. Donations are requested per person rather than per household.
ARTICLE V - QUORUM
A quorum shall number at least 10% of all Members or shall number five (5), whichever is the greater.
ARTICLE VI – OFFICERS AND LEADERSHIP CIRCLE
1. The officers of the PRSVA shall be Members and shall be as follows: President, Vice President, Secretary and Treasurer who, along with the Chair of the Design Review Committee, comprise the Leadership Circle (LC).
2. Officers shall be elected at the November Membership meeting and shall serve two year terms beginning December 1st of the year elected.
3. If for any reason a vacancy in office occurs, the Leadership Circle shall appoint a replacement for the remainder of the term vacated.
4. The duties of the officers shall be as follows:
a. The President shall preside over regular meetings of the Membership and from time to time shall serve as liaison with the press, with public agencies and with other organizations. In addition, the President shall attend to the correspondence of the Association, except as delegated to another Member or committee of the PRSVA.
b. The Vice President shall share the duties of the President, as needed. c. The Secretary shall take the minutes of the monthly meetings of the Membership and of the Leadership Circle.
d. The Treasurer shall be responsible for and shall keep records of all moneys received and disbursed and shall make reports of these records to the Membership at each regular meeting. In addition, the Treasurer shall maintain records of attendance at regular meetings and shall maintain and update the membership roll.
ARTICLE VII - COMMITTEES
The regular business of the PRSVA and such other business as may be determined by the Membership shall be conducted by committees. Pursuant to this, the PRSVA establishes standing committees and sets forth guidelines for committees in general as follows:
1. Leadership Circle - The Leadership Circle shall consist of (a) the officers of the Association and (b) the Chair of the Design Review Committee. The duties of the Leadership Circle are to conduct the business of the Association between general meetings and to report its activities in this regard to the Membership.
2. Nominating Committee - A Nominating Committee consisting of three to five (3-5) Members shall be elected by the Membership no later than the October meeting. The Nominating Committee shall prepare a slate of candidates for the offices of the PRSVA and Design Review Committee, to be voted on in the November Membership meeting. The slate of candidates shall be included in the notice of the November meeting.
3. Design Review Committee - A Design Review Committee consisting of not less than three (3) nor more than six (6) Members shall be elected at the November meeting, to serve two year terms beginning December 1st of the year elected.
The Design Review Committee shall elect a Chair from its membership subject to approval of the General Membership, except that the Chair shall not be an officer of the Association. The Committee shall consider all requests for comment and other correspondence received by the PRSVA from public agencies or other parties relating to proposed land use or development projects as well as other planning issues of community concern. In considering these projects and issues, and in commenting upon them on behalf of the PRSVA, the Committee shall be guided by the goals, objectives and policies contained in the Point Reyes Station Community Plan and any updates.
The Committee’s Chair shall report on the Committee’s business at the regular meetings of the General Membership.
4. Ad Hoc Committees - All other committees shall be appointed by the President, who in every case shall give first preference to volunteers. The duties of these committees shall in general be as follows:
a. To study specific issues and make recommendations upon them to the Membership,
b. with and after approval by the Membership, to represent the Association before public agencies and at public hearings or other public meetings and on such other occasions as may from time to time be determined by the Membership at its regular meetings.
5. President - The President shall be an ex officio member of all committees except that the President shall not be a member of the Nominating Committee.
ARTICLE VIII - MEETINGS
Regular meetings of the Membership shall be held on the second Thursday of each month at 6:30 p.m., except that from time to time the Leadership Circle may cancel a regular meeting upon at least three (3) days’ notice to the Membership. All meetings shall be held at a physical location and/or virtual means approved from time to time by the Leadership Circle.
All votes shall be taken by voice or by show of hands and/or via electronic means available during any meeting unless with respect to and before a specific vote any Member present requests the vote be taken by secret ballot.
ARTICLE X - AMENDMENTS
These Bylaws may be amended only at regular meetings of the Membership by a vote of at least two-thirds (2/3) of those Members present, provided that written notice of the proposed amendments was mailed or otherwise delivered to all Members at least ten (10) days in advance of the vote.
ARTICLE XI - ORDER OF BUSINESS
Parliamentary questions not covered in the Bylaws shall be decided by Robert’s Rules of Order.