Point Reyes Station Village Association Minutes - June 11, 2020
Call to order 6:40
May Minutes approved without objection
1) Check in - Concerns/ check in
Roy Pitts: Covid-19 testing at Coastal Health Alliance: 1X/week. Free to essential workers
KWMR doing weekly report
2) Roy Pitts: Food Program
WMCS - 1500 meals since March 1. Threefold increase in demand. Food provided. Good data collected for tracking purposes. Patty Lyons (Marin County) Sites: Tomales, Point Reyes Station, Bolinas, S.G. Valley - need to be supported for sustained operation. Seniors “overfed”, need to find other underserved in need.
SF/Marin Food Bank
3) Lynn Axelrod-Disaster Emergency Preparedness
Potential upcoming power outages. Need help staffing emergency charging stations (WM School ?) Volunteers: Mark, Cindy, David Steve, Laura offered to help
4) Steve Antonaros - Design Review Committee
A. Strober Trust "Gallery" 60 Third Street. residential to commercial conversion. Waiting for County to post status?. Conditions for permit. May revert to residential?? Letter to County sent.
B. ADA Public Restroom ramp on Mesa Rd- final proposal in, basic ramp with landscaping and railings
C. Gas Station- questions regarding what kind of prepackaged food, more garbage created.
5) Goings on about Town
Several commercial buildings for sale. How will this affect downtown businesses and services what change in ownership will we see. Need business that support essential needs. Appreciation of essential services available in our town at present: Gas station, vehicle repair, bank, Post Office, food market, deli.
May 14, 2020
Zoom Membership Meeting
Convened: 6:30 p.m.
February Minutes accepted without change
Supervisor Rodoni: Update
https://marinrecovers.com/ website concerning reopening of businesses. Site/business-specific reopening plans
County now has 24-hour test result turn-around. 15 minute is coming
Small village concerns on reopening of parks/beaches. County is watching data for impact of reopening decision. Suggests residents stay home on the weekends.
Wash hands – wear masks – 6 feet distance
Rest rooms in parks will reopen
900 parking citations issued since outset
No enforcement/crowd control in town unless deliberate coughing/spitting etc
Masks “should” be worn outdoors when near others, “must” be worn inside businesses .
There have been ten cases of Covid-19 in West Marin. So far, at least five have recovered. No deaths.
Design Review Committee
Strober Trust Coastal Permit/Use Permit:
Residential to commercial change of use. Septic and parking considerations. ADA ramp. No sidewalk (?) “Events” may be a future concern.
Point Reyes (gas) Station:
Parking plan revised. Space that encroached on “corner” has been eliminated
*Discussion of possible changes to Station House Café site
Adjourned: 8:25 p.m.
Notes from Leadership Circle meeting (via Zoom) on April 16
1.REPORT FROM (ZOOM) QUARTERLY MEETING with members of the Alliance of Coastal Marin Villages and Supervisor Dennis Rodoni - Ken Levin
*Management of the Coast Guard project has been awarded unanimously by BOS to CLAM/Eden. Thanks to all who wrote letters and emails of support.
*Covid-19: RENTAL ASSISTANCE- requests for help have exceeded the money available in the County's special fund. County seeking more from private foundations etc.
West Marin Fund has established a Covid Emergency Response Fund to help those in need with groceries, medical supplies, etc. people are directed to West Marin Community Services, Bolinas Community Land Trust or San Geronimo Community Center for more information and/or to apply.
* New TAX-SUPPORTED FIRE PREPAREDNESS AGENCY is getting organized and gearing up for the coming fire season.
* MARIN COUNTY FAIR - Cancelled this year for reasons of public safety.
* Dennis is pleased with "90% - 95% compliance" with the stay home, stay safe Public Health Order. Further enforcement in those situations where people are gathering too closely and/or unmasked is not to be expected at this time. (Let's see what will happen after the mandatory masks in public goes into effect on April 22.)
* SLOW START TO LOOSENING OF RESTRICTIONS BY REGION: - this might happen as soon as early May. Discussions between Gov Newsome and various county supervisors and health departments resulted in a list of criteria to be met by each region/county prior to any loosening of restrictions.
These are the criteria:
1. Wide spread monitoring: testing, tracing, isolating must be in place.
2 .Plan must be in place to protect the most vulnerable (seniors, infirm etc)
3. Health Care/Hospital capacity proven adequate for any anticipated surge in the disease
4. Treatment and prevention plans must be in place.
5. Safety regulations in place for childcare facilities, schools, businesses
6. Ability to reinstate regulations if needed
We will be dealing with a "new normal" for some time to come.
2. CALTRANS- Steve Antonaros
Steve will be making a request that the oak tree at Pt Reyes Petaluma road be trimmed.
New crosswalk signs in town are very bright. To indicate to motorists that the crosswalks are there.
3 AGENDA ITEMS- PRSVA is not holding regular meetings at this time, if you have a topic or issue for consideration by the Leadership Group please
contact us by email or telephone.
4.Pamela and Laura to contact Marin County Health and Human Services to ask how PRSVA can help prepare the village for the pending loosening of restrictions.
5. KWMR: Ken will be on Jeff Looman's 8-9 a.m. Monday morning radio program (With Eyes Open) to discuss West Marin issues.
6. PRSVA needs a Secretary to join the Executive Committee/Leadership Council.
Stay home, wear your mask, wash your hands
POINT REYES STATION VILLAGE ASSOCIATION
JANUARY 9, 2020 MINUTES
Call to Order: 18:32
November minutes approved without objection Treasurers report
• DESIGN REVIEW REPORT – Steve Antonaros
Update, county has purchased the property from CG. Asked agencies to submit proposals
for managing and owning it. Clam and EDEN will be submitting joint proposal. Staff will make recommendation to BOS, possibly by Mar 1st. Clam and Eden are asking for support letters from individuals. Copy of sample letter distributed.
Motion: Mark. Propose PRSVA consider reaffirming support of CLAM & Eden. Motion, Second, approved without objection.
3. MEMBERSHIP DUES UPDATE — Ken – Action item: increase to $30?
Ken proposed increasing to $40 a year. Added expenses anticipated.
Several motions made and Points of Order clarified. Final motion: Roy: Move to increase dues to $40 a year with provisions for hardship. Second: Mark. Vote deferred until February meeting to give required notice to membership in order to change Bylaws.
4. CSA/D RODONI SUBCOMMITTEES – Update Peggy & Ken Levin - Short discussion of structure of committees.
ADJOURN 7:56. Motion: Mark, Second Steve. Passes without objection
Respectfully submitted, Peggy Day
POINT REYES STATION VILLAGE ASSOCIATION MAY 9, 2019 - MINUTES
6:37 Call to Order- Ken Levin
Minutes approved without objection.
Treasurer's Rept. None.
1. Safe Routes to School Update — Peggy Day
Results of comment cards from (date) meeting at West Marin School presented. Next meeting with update from CalTrans/DPW/Wendi Kallins will be May 20th. Grant proposals will be open this summer.
2. West Marin Collaborative meeting — Peggy
At least 30 agencies have signed a confidentiality contract to participate in “Houses First,” a program for the chronically homeless in Marin County. The county is now rolling the program west after success in San Rafael where 125 homeless people were placed in rentals using Section 8 vouchers. The program will provide a communications platform for all agencies to share information and to provide a case manager and a response team to complaints from the community. A concerted effort is underway in West Marin. HHS is spearheading the effort and will present a community forum this summer. PRSVA will be a sponsor. Hotline — 415-473-HOME
3. Public bathrooms – deferred to next meeting.
4. Water Survey progress –- Ken Levin
Encourage everyone in Point Reyes to complete survey. Monitor whether results reflect opinion of residents and not predetermined.
5. C Street signs –
Discussion of mitigating impact on stock trucks overnighting prior to going to ranches.
The signs are up and compliance was immediate.
Point Reyes Station Village Association Minutes
11 April 2019
Call to order, 6:40pm
1. Approval of previous minutes.
Held until next month. Some members didn't get in email.
2. Treasurer's Rept.
3. Assoc. of Coastal Marin Villages (ACMV). Ken.
Now has Dillon Beach and Stinson Beach reps. Did final Tourism Impacts rept. and Town Hall. Rept. is on PRSVA web site. Well-received and attendees went on to new topics of concern: Affordable Housing, LCP Hazards chapter (Sea Level Rise, included), Caltrans Concept Rept. for SR 1, Caltrans Paving Project, Quarterly meetings with Dennis. ACMV finalizing their agenda for the next year or two.
4. Services Needs Meetings. Ken.
Dennis R. holding meetings monthly. Have set a list of needs and are prioritizing now.
5. Water Meetings. Ken.
Loreen Jackson, Co. Health, got a grant from the St. Dept. of Water Resources to investigate needs for water supply and wastewater system needs in Dillon Beach and PRS. Process includes three public meetings in each town. Held first PRS meeting a week ago. She opened with a recitation of wastewater treatment needs in the San Geronimo Valley and the recent system built in Marshall. Then, she wanted us to go to tables and do lists of priorities, but audience members complained that her Intro was biased and left out water supply, environmental (in-stream) water rights to protect fish, toilets for tourists, and other issues. Then, we formed groups and listed needs and put them on the wall. Identified needs included: Toilets for tourists, long-term water supply, alternative used water systems, and several other needs. A town wide survey is forthcoming. The next meeting will discuss, and presumably prioritize, these needs.
6. Caltrans Update. Ken.
The first project coming up seems to be repaving SR 1 and includes ADA curb cuts and crosswalk striping in PRS. A workshop was held a week ago at the Small Gym with pics on easels and staff. No real meeting was held, where citizens could hear each other's questions.
7. Development Review.
John Fernandez received a request for review of a small project, rebuilding a garage, before its submittal to the county for a permit. The Dev. Rev. Committee will comment (Pam, Mike, John). John will lead the review. Ken comment: This is an example of a most appropriate use of our Design Review process. Feedback to a neighbor concerning possible problems with a planned project prior to permit application. Thanks to all.
POINT REYES STATION VILLAGE ASSOCIATION MARCH MINUTES
Mar. 14, 2019
6:38 Call to Order- Ken Levin Minutes approval without objection
1. REVIEW OF TOWN HALL MEETING - Laura Arndt: Good turnout, Jennifer Blackman did a good job, Village Assn’s have worked together for 2 years, established connections, good thing that’s been established. Going to continue. Light article was pretty accurate.
Comment: Recommendations on website for review. Kudos to all the people on the Alliance, for their collaboration. Need to broaden scope of who participates. Open to new members. Comment: Communication has been established between PRSVA, the villages, and agencies. People addressed issue of traffic. Green Bridge-more of a priority now than 2 years ago? Comment: Workforce housing and climate change more important than Green Bridge. Problems delineated by first town hall meeting: Housing, Sea Level Rise—needs to be covered by county with coastal commission.
Comment: Add Fire Prevention to list.
Need clearly defined process to deal with these issues. Alliance will be involved. EAC is main group here birddogging sea level rise, enormously complicated. Many counties have advisory committees. County already incorporating consideration of sea level rise.
Comment: Main Street Moms commented at supervisor’s meeting asking county to expedite Coast Guard purchase.
2. SPECIAL DISTRICT MEETING REPORT- Ken Levin: Special district = group of people have been invited by Dennis (guests welcome), what would represent citizens of Point Reyes area to potentially address things that are needed out here and types of special districts to pay for changes. May become tax districts, need for more visitor servicing.
3.PROPOSAL TO COUNTY—FORM SUB COMMITTEE WITH DOWNTOWN BUSINESSES- Ken Levin, Pam Bridges, Mike McClaskey
Proposal—that 2.0 acres of county owned land on Mesa Road be used for designated
visitor serving services be used for bathrooms/ parking/ small picnic area. Comment: Great idea. Approach businesses in town, to get more people involved and supportive in it. Collaborate between village association and Chamber. County purposed the land to serve tourist needs: trash, bathroom, parking. Funding mechanism will be discussed. The process is to decide whether to form a subcommittee. Discussion about outreach.
Lorene Jackson meeting re water systems is important meeting and may address this need, among others.
4. GREEN BRIDGE UPDATE- FOLLOW UP FROM TOWN HALL MEETING QUESTIONS/ CONCERNS
Comments: Green Bridge Update Lagunitas Bridge – CalTrans moving ahead. They’ve chosen alternative 3A—3 span concrete bridge with accelerated construction, they will be building it
off-site (not sure if Vet office will be affected). They said they would build the thing and present bridge will remain open and then closed for 3 weeks. Pending the outcome of the lawsuit that is going on right now. Not adequately addressing retro option.
Cannot do anything on ground until lawsuit if resolved.
Comment: Shouldn’t we as a community be supporting the vet office? Is the Village Association going to take any action to the plan they are deciding on? asking for them to redo assessment and do environmental reports. Discussion re how association members feel about bridge alternatives.
5 WEST MARIN COLLABORATIVE REPORT- Peggy Day
Issues of marginally housed, mental illness, health and safety. Peggy to attend Homelessness meeting at West Marin Collaborative.
6. C STREET PARKING/ MARGINALLY HOUSED - UPDATE /DISCUSSION- Ken Levin
Problem is ubiquitous. Exists in other towns. Non-profits dealing with “create your own alternative housing.” There is a certain degree of lawlessness in that community. We were made aware by neighbors that there’s one geographical location in town that seems to be where folks who cause those problems were living. Sheriff said hands were tied and recommended “no parking signs” to give them a way to deal with potential issues there. There’s some moving testimony that was given by 5-6 people in front of county specifying things that happened these past few years. Signs should go up soon.
Hopefully, things will get better and that people who live in vehicles will participate as community members.
Comment: Was there also discussion about people camping in wetlands? County posted new signs now. Dawn to dusk not open. Been part of county regs. The most sheriffs we have is 3-4 sheriffs for all of West Marin.
Comment: 1/3 of homeless are mentally disabled – in SF. H&HS said “it’s so hard to get them help unless they are open to it. They all have different issues. One thing is to ask them how this happened to them.
Caltrans meeting April 2, on long-range plan proposed capital improvements and maintenance effort from 5 Brooks beyond PRS, to Doughty Ranch and north of Tomales -proposed plan to preserve and extend life of existing pavement and include improvements to ramps and signage in PRS.
Rodoni, April 26 noon to 2 pm for face-to-face with supervisor
Comment: We need a focus group for age-friendly Marin. Is anyone aware of plans to improve the accessibility of navigating Point Reyes? Don’t want overlapping resources.
Move to adjourn 7:56
POINT REYES STATION VILLAGE ASSOCIATION MINUTES Feb. 14, 2018
Acknowledgments and heartfelt condolences to Rhonda 6:35 Call to Order- Ken Levin
November & December minutes approved without objection Treasurers report.
1. ALLIANCE OF COASTAL MARIN VILLAGES- KEN LEVIN
Town Hall Meeting to review and discuss ACMV recommendations, 2/212/21 – PRSVA website has groups recommendations – will be printed. Senator McGuire/Dennis Rodoni/Agency Reps identified concerns/complaints about issues around tourism. Formed a better working relationship between village associations and agencies.
3. C STREET UPDATE- Ordinance has satisfied Coastal Commission, soon to be voted on by BOS. We need to go.
4. SPECIAL DISTRICT GROUP MEETING UPDATE- PAMELA BRIDGES
4-5 exploratory meetings. What people perceive as needed. How it would be funded, structured? HHS- Bathroom, Pool, Parking. Boundary? Sales tax increase – incorporate? Examples: IPUD, PBUD
2. SAFE TO SCHOOLS UPDATE- Meeting provided concept plan and invited community input. Comment cards will be collated and results distributed. Ken: A community project to fix the west side of the school path might work best.
5. DESIGN REVIEW- ROY PITTS –
A) Brickmaiden starting construction.
B) 4 lots sold on C street pasture to developer. Questions re: his plans. How to maintain rural values vs urban subcontractor values.
C) Suggests reviewing community plan. If we do, update or change it? How? Group needs to vote – the plan is not a one man or a few men plan. Must be approved by the group.
D) Roy suggests relying on Marin County Map Viewer Historical map, can find street lights, zoning of lots, use permits. Need to keep track of building permits.
ANNOUNCEMENTS – Loreen Jackson Community Development Agency will be scheduling 3 meetings in Pt. Reyes Sta. to discuss water issues, 1st = March 25, 2017
Mark: Main Street Moms petition to push forward on signing deal to purchase Coast Guard Housing.
Dues are due $20.00
Move to adjourn 8:10 Approved without objection.
POINT REYES STATION VILLAGE ASSOCIATION MINUTES
Dec 13, 2018
6:36 Call to Order- Ken Levin
Nov 8 minutes M/S/P Switzer/Eckart
Treasurers report - not done
NOMINATING COMMITTEE/ELECTIONS – Mark, Peggy, Rhonda
Slate: President Ken Levin
Vice President Pam Bridges
Treasurer Laura Arndt
Secretary Peggy Day
Mark Switzer contacted existing officers who agreed to continue with the addition of Peggy and that Roy as a member of the Design Review committee. We can vote by declaring, “Without objections we adopt the minutes.”
We should restructure how the leadership circle works and state it within the bylaws. We’ve designated officers as they are to conform to existing bylaws. We’d like to recommend that Roy be elected new chair of the Design Review Committee. Pam Bridges, Roy Pitts, and John Hernandez presently serve on the DR committee.
Discussion re: election history and revising voting procedure in bylaws.
Comment: Without objections (there were none), we’ll adopt the slate.
NON-PROFIT STATUS INFORMATION – Mark Switzer
Mark: How does village Association maintain source of income? After discussions, Mark learned that if the Association, obtained nonprofit status, it could apply for a community services grant but the grant is a one-time thing. PRSVA would not qualify for the West Marin Community Services umbrella and suggested we explore how becoming a 501(c)(3).
Errors and omissions insurance for the board of directors of 501(c)(3) have to be individually and collectively responsible for a minimum of $1100 for a year. The application process is no longer streamlined.
Ever since the county started the LCP update process 10 years ago, village association’s across the state have been told there is no money to help them update their community plans. There should be a line in the county budget to provide all the village associations money for outreach and documentation. We haven’t had a community services district so we’d have funding. This is a new concept that would benefit all village associations.
Comment: It costs about $5k to update a community plan.
Discussion re: how to stay in business.
CALTRANS DRAFT TRANSPORTATION CONCEPT: Ken Levin
Ken: Someone gave us a copy of the draft. The alliance of WM villages is meeting with Dennis. It is a vision of things CalTrans wants to see happening along the Hwy 1 corridor north to south We are taking suggestions and will see what will happen. I’m glad they’ve included the village assn’s in their planning. They did a walk-though. That is a good sign for future cooperation.
DESIGN REVIEW REPORT/BRICKMAIDEN/C STREET NO OVERNIGHT PARKING UPDATE – Roy Pitts (in abstentia)
Ken read Roy’s report.
Rhonda: Update on Brickmaiden. Their DZA was approved today. Deputy Zoning Committee hearing for coastal permit. Then county can issue coastal permit.
Comment: Do we have a copy of design?
Rhonda: It is online. It’s public information.
Ken: Jan 10 is hearing for C street parking. BOS chambers.
Rhonda: Thursday morning at 10 am.
Ken: Coastal Commission may look at it as a possible denying visitors of parking when they visit beach. People who are interested should be at that meeting.
TOWN HALL MEETING WITH SENATOR MCGUIRE – 2/21 – Rhonda
Rhonda: Senator McGuire set the date, February 21.
Ken: We can talk to the rest of the Alliance of Coastal Marin Villages and hold meeting
regardless of whether or not McGuire is there.
(Ken expects be out of town part of Dec. All of January. Plus week of 2/17.)
6 COMMUNITY MEETING TO REVIEW CONCEPT PLAN FOR SAFE ROUTES TO SCHOOL - 1/14 - WEST MARIN SCHOOL – Rhonda/Peggy
Peggy: Meeting is to gather community input regarding plans to improve the kids’ school routes.
Rhonda: Wendi Kallins is the program director. David Parisi (Parisi Transportation Consulting), was contracted to come up with a plan. There will be a concept map that is subject to change.
We need to get concept plan vetted to community and, if there’s support, submit proposal. CalTrans will cover part of the changes.
Discussion re: whether any change is necessary and why we are not getting crossing guards
7 PRSVA ANNUAL MEETING - Rhonda/Laura
Discussion re: how other village associations operate and how to increase participation in PRSVA. Rhonda in talks about doing a joint event with Mark Levine
Rhonda: The most important thing that came of that was getting all the agencies involved.
Move to adjourn 7:50
POINT REYES STATION VILLAGE ASSOCIATION
Nov 8, 2018
6:34 Call to Order- Ken Levin
Moment of silence
Discussion to move Item 2 to beginning of meeting to accommodate young student
Minutes of Oct. 11 approved - Rhonda Kutter/Mark Switzer
Treasurers report - not done
2. REPORT ON WALK ABOUT TOWN WITH CAL TRANS- KEN LEVIN
Rhonda: Discussion about losing crossing guard this year & public meeting in January to gather input community about Safe Routes to School funding. Point Reyes has never benefitted from this grant. *SRTS on agenda for December.
Ken: Walked with officials from Cal Trans, TAM, and County, as an outgrowth of Senator Mike McGuire’s working group to address tourism issues looking at signage, crosswalks and problem areas, including the gas station, a dangerous area. Changes will be integrated with SRTS plan. 7% of Measure A funds will go to SRTS. Officials suggested it is not unusual for communities to adopt projects like the paths to West Marin. Officials discussed a pedestrian activation button that would change light from yellow to red. No changes will happen soon.
Citizen repairs like “Adopt a Highway” may be preferred once we know the easement info. We will be involved with county and state planners in the future.
Rhonda asked for people from PRSVA to join a committee to talk with CalTrans about planning in town with CalTrans.
Comment: The struggle is to keep the rural character.
Rhonda explained Green Bridge work today. CalTrans was doing core sampling. Despite lawsuit, they are moving forward with planning.
1. POST ELECTION DISCUSSION OF SHORT TERM RENTALS AND NEXT STEPS- MARK SWITZER
Mark: Measure W passed. We support affordable housing in West Marin and need to urge Dennis Rodoni and county to do more to regulate STRs.
County is making a list of STR owners and plans to increase regulatory actions. Santa Cruz is instituting a ordinance to limiting the number of STRs; residence and business owners need to recognize the need for visitor income; STR owners who do comply need to be acknowledged; this is an opportunity for coalition with residents and STR owners, county has not effectively enforced STR regulation in the past; need equitable, meaningful regulations. Other towns require permits. STR owners presently must register for TOT tax and business licenses.
Rhonda: TOT enforcement is starting. There will be a workshop on Nov. 14th for owners to show how to comply. County will send notices to several hundred owners. When that happened in San Francisco, lots of STRs (voluntarily) shut down. County goes back 3 years to impose fines and can put lien on property. (Further discussion re: definition of STR.
3. FORMATION OF PRSVA UMBRELLA GROUP UNDER 501 c3 GROUP- MARK/ KEN
Mark: Status – The association needs funding. County has funding for non-profits (Community Service Grants). Fiscal sponsorship through the West Marin Community Services scenario would allow for PRSVA to operate under their non-profit status. They would retain 10% of funds and do bookkeeping. PRSVA would need to file application, determine feasibility. Under the non-profit umbrella status of another organization, there are limits: cannot endorse candidates, can endorse propositions/issues. Non-profit status would help PRSVA do outreach, continue design review work, allow a funding stream. Relieve some time consuming secretarial responsibilities.
*Agenda item for December meeting. Discussion.
4. DISCUSS /EVALUATE STRUCTURE OF LEADERSHIP GROUP VS. OFFICERS AND ELECTION PROCESS WITH NOMINATIONS - MARK SWITZER
Mark: Under bylaws, a nominating committee should present election slate at the December meeting to assume duties in January.
Comment: We can make a motion to continue to use the leadership circle construct vs electing officers. Discussion re history and need for outreach.
Motion: Mark, Rhonda, and Peggy will form nominating committee. Approved - Chuck/Roy
Comment: Laura Arndt is the contact person for the public for PRSVA.
Roy Pitts, Design Review Committee: Brickmaiden has a permit in place to redesign showroom and parking places and allow retail sales.
Pam Bridges has 20 copies of the Point Reyes Community Plan for loaning to members.
Next meeting December 13 at 6:30
Adjourned at 7:52